Guide for Authors

Guide for Authors

Manuscript Preparation and Submission Guidelines

1. About the Journal

Journal of Modern Research Physics, affiliated with the Faculty of Physics, Kharazmi University, publishes original research articles presenting clear and significant scientific contributions in various fields of physics.

The journal welcomes fundamental and applied research as well as theoretical, experimental, computational, numerical, simulation-based, and interdisciplinary studies related to the physical sciences.

Submitted manuscripts should address a clearly defined scientific problem, employ appropriate research methodologies, and provide valid results and a clear scientific contribution.


2. General Requirements for Submission

Manuscripts submitted to the journal must present original research conducted by the authors and must not have been published previously in whole or in substantial part in another journal or publication.

A manuscript submitted to this journal must not be under simultaneous consideration by another journal. Any substantial overlap with previously published or concurrently submitted work must be clearly disclosed to the Editor-in-Chief.

Authors are fully responsible for the originality and scientific accuracy of their manuscript, including the data, methodology, analyses, results, conclusions, and references.

Submission of a manuscript implies that all authors have read and accepted the journal's submission requirements, publication policies, and publication ethics guidelines.


3. Manuscript Submission

Manuscripts must be submitted electronically through the journal's online submission system.

The corresponding author should register or log in to the submission system and provide the required information, including:

  • Full title of the manuscript;

  • Abstract;

  • Keywords;

  • Full names of all authors;

  • Institutional affiliations;

  • E-mail addresses;

  • Identification of the corresponding author;

  • Main manuscript file;

  • Required supplementary files;

  • Author Declaration Form;

  • Conflict of Interest Form.

Before final submission, the corresponding author must carefully review all entered information and confirm the final submission.


4. Initial Requirements and Review Process

Upon submission, each manuscript undergoes an initial editorial screening to determine whether it satisfies the journal's basic requirements.

The initial assessment may include:

  • Relevance to the scope of the journal;

  • Compliance with the journal's manuscript format;

  • Completeness of the submitted files and information;

  • Compliance with language and technical requirements;

  • Compliance with publication ethics requirements;

  • Preliminary assessment of originality and potential plagiarism;

  • Compliance with the requirements for anonymization of the manuscript.

Manuscripts that do not meet the initial requirements may be returned to the authors for correction or may be rejected before peer review.

Manuscripts that pass the initial screening are subjected to confidential expert peer review.

The final decision regarding acceptance, revision, or rejection is made by the Editor-in-Chief and/or Editorial Board based on the reviewers' reports, scientific assessment, and editorial considerations.

Accepted manuscripts will proceed to the editorial and production stages prior to publication.


5. Language of the Manuscript

The journal accepts manuscripts in Persian and English.

English journal's official format

5.1. Persian Manuscripts

Persian manuscripts should include:

  • Persian title;

  • English title;

  • Author information according to the required author-information file;

  • Persian abstract;

  • Persian keywords;

  • Full manuscript text in Persian;

  • Extended English abstract according to the journal's format;

  • English keywords;

  • References.

5.2. English Manuscripts

English manuscripts must follow the journal's official format and provide the required Persian information, including the Persian title, abstract, and keywords, as specified by the journal.

Manuscripts containing substantial language, structural, or editorial problems may be returned to the authors for correction before peer review.


6. Manuscript Structure and Formatting

All manuscripts must be prepared using the official journal template.

Depending on the type of research, a manuscript will generally contain the following sections:

  1. Title

  2. Abstract

  3. Keywords

  4. Introduction

  5. Theoretical Background or Literature Review, where applicable

  6. Research Methods, Theoretical Model, Experimental Methods, or Computational Methods

  7. Results and Discussion

  8. Conclusions

  9. Funding and Acknowledgments, where applicable

  10. References

Additional sections, such as appendices or supplementary material, may be included when scientifically necessary.

Anonymized Manuscript File

To maintain the confidentiality of the peer-review process, the main manuscript file must not contain the names of the authors, institutional affiliations, e-mail addresses, contact information, or any other information that may directly identify the authors.

Author-identifying information must be provided in a separate Author Information File.


7. Required Submission Files

Authors must upload the following files through the submission system:

7.1. Main Manuscript File

The main manuscript file must:

  • Follow the official journal template;

  • Be fully anonymized;

  • Include the complete manuscript text;

  • Include tables, figures, and references.

7.2. Author Information File

The Author Information File must include:

  • Full title of the manuscript;

  • Full names of all authors;

  • Institutional affiliations;

  • E-mail addresses;

  • Full details of the corresponding author.

The use of a valid academic or institutional e-mail address for the corresponding author is strongly recommended.

7.3. Author Declaration Form

The Author Declaration Form must include the manuscript title and the names of all authors and must be approved and signed by all authors.

By signing this form, the authors confirm the originality of the manuscript, its exclusive submission to this journal, and their responsibility for the content of the manuscript.

7.4. Conflict of Interest Form

Authors must disclose any actual, potential, or perceived conflicts of interest using the journal's designated form.

If no conflict of interest exists, this must also be explicitly indicated in the form.


8. Extended English Abstract

For Persian manuscripts, an Extended English Abstract is required and must be prepared according to the journal's format.

The extended abstract should provide a clear and concise overview of the research and, as appropriate, include:

  • Research problem and objectives;

  • Theoretical, experimental, numerical, or computational methods;

  • Main findings and results;

  • Interpretation of the principal findings;

  • Conclusions.

Where required by the journal's template, essential tables and figures may also be included in the extended abstract.


9. Citation and Reference Style

All manuscripts must use the IEEE citation and reference style.

References must be numbered consecutively according to their first appearance in the text. The reference list must therefore not be arranged alphabetically.

Examples of in-text citations include:

  • Single reference: [1]

  • Consecutive references: [2]–[4]

  • Non-consecutive references: [5], [7], [9]

Each reference number must correspond to one and only one source, and numbering must remain continuous throughout the manuscript.

9.1. Journal Article

[1] A. B. Author and C. D. Author, “Title of article,” Journal Title, vol. 12, no. 3, pp. 145–158, 2025.

9.2. Book

[2] A. B. Author, Title of the Book, 2nd ed. City, Country: Publisher, 2024.

9.3. Book Chapter

[3] A. B. Author, “Title of chapter,” in Title of Book, C. D. Editor, Ed. City, Country: Publisher, 2024, pp. 25–48.

9.4. Conference Paper

[4] A. B. Author and C. D. Author, “Title of conference paper,” in Proc. International Conference on ..., City, Country, 2024, pp. 120–125.

9.5. Thesis or Dissertation

[5] A. B. Author, “Title of thesis,” M.S. thesis, Dept. of Physics, University Name, City, Country, 2024.

For doctoral dissertations, use Ph.D. dissertation instead of M.S. thesis.

9.6. Online Source

[6] A. B. Author, “Title of page,” Organization, Year. [Online]. Available: https://www.example.com [Accessed: Sep. 20, 2026].

A DOI must be provided whenever available. DOI information should preferably be presented in the following format:

https://doi.org/10.xxxx/xxxxx

Authors are responsible for verifying the accuracy and completeness of all bibliographic information.


10. Persian References

Persian-language references must also be included in the reference list using Latin characters.

The bibliographic information should be translated into English or transliterated consistently, and the notation [in Persian] should be added at the end of the reference.

Example:

[7] A. Ahmadi and M. Hosseini, “Title of the article in English,” Journal Title, vol. 10, no. 2, pp. 25–34, 2023 [in Persian].

The bibliographic information should be sufficiently complete to allow the source to be identified and retrieved.


11. Reference Management Software

Authors may use reference-management software such as Microsoft Word, EndNote, or Mendeley to organize citations and references.

The use of reference-management software does not relieve authors of their responsibility to verify the accuracy of author names, titles, journal information, volume and issue numbers, page numbers, article numbers, publication years, and DOI information.


12. Language, Typographical, and Editorial Requirements

Authors are responsible for carefully proofreading their manuscripts before submission.

For Persian manuscripts, the following requirements should be observed:

  • Appropriate and consistent use of Persian punctuation marks;

  • Correct use of spaces and half-spaces in Persian words and compounds;

  • Correct use of half-spaces in expressions such as «می‌شود»، «به‌طور»، «به‌کارگیری»، «طبقه‌بندی»، «نمونه‌گیری»، and «جمع‌آوری»;

  • Avoidance of unnecessary spaces before or after punctuation marks and parentheses;

  • Consistent use of scientific and technical terminology;

  • Proper formatting and alignment of Persian and English text in mixed-language expressions;

  • Avoidance of unnecessary use of English terms in Persian text;

  • Careful correction of spelling and typographical errors.

Numbers, units, scientific symbols, abbreviations, and technical terminology must be used consistently throughout the manuscript.


13. Authors' Responsibilities

Authors are responsible for the accuracy and integrity of all information presented in the manuscript, including but not limited to:

  • Originality of the research;

  • Accuracy of the data;

  • Validity of the research methodology;

  • Accuracy of calculations and analyses;

  • Reliability of the results and conclusions;

  • Accuracy of references and citations;

  • Respect for intellectual property rights;

  • Compliance with research and publication ethics.

Authors must ensure that all individuals who meet the criteria for authorship are appropriately listed as authors and that individuals who do not meet the authorship criteria are not listed as authors.

All authors must have reviewed and approved the final version of the manuscript.

The corresponding author is responsible for coordinating communication with the journal and confirming that all authors have approved the submitted manuscript.


14. Funding and Acknowledgments

Authors must transparently disclose any financial, laboratory, computational, technical, or scientific support that contributed significantly to the research.

If the research has received financial support from a university, research institute, company, governmental or non-governmental organization, research project, grant, or other funding body, the name of the funding organization and, where applicable, the relevant grant, project, or contract number should be stated in this section.

Authors should also acknowledge universities, research institutes, laboratories, research centers, or other organizations that provided laboratory facilities, equipment, computational resources, data, software, or other resources essential to the research.

Individuals who made significant contributions to the research, experiments, calculations, data analysis, technical work, or manuscript preparation but do not meet the criteria for authorship may be acknowledged, with the nature of their contribution clearly stated.

Contributions that meet the criteria for authorship should be reflected through authorship and should not be reported solely in the Acknowledgments section.

Example

“The authors gratefully acknowledge [name of university/research institute/laboratory/company] for providing the laboratory facilities and computational resources used in this study, and [name of individual/group] for their valuable technical and scientific assistance. This research was supported by [name of funding organization] under Grant/Project No. [number].”

If the research received no external financial support, the following statement may be used:

“This research received no external funding.”


15. Use of Artificial Intelligence Tools

The use of generative artificial intelligence tools in the preparation or editing of manuscripts must comply with the journal's publication ethics policies.

Artificial intelligence tools cannot be listed as authors. Authors remain fully responsible for the content of their manuscript, including its scientific accuracy, originality, data, analyses, conclusions, references, and any material generated or modified using artificial intelligence tools.

If artificial intelligence tools have been used substantially in the generation, analysis, processing, or preparation of manuscript content, the authors should disclose the nature and extent of such use in accordance with the journal's policies.

The use of artificial intelligence tools must not compromise confidentiality, intellectual property rights, privacy, or the integrity of the research.


16. Research and Publication Misconduct

The journal takes allegations of scientific and publication misconduct seriously.

Potential misconduct includes, but is not limited to:

  • Plagiarism;

  • Fabrication or falsification of data;

  • Manipulation or inappropriate alteration of results;

  • Duplicate or redundant publication;

  • Simultaneous submission to multiple journals;

  • Misleading or inappropriate citation practices;

  • Manipulation of the peer-review process;

  • Inappropriate authorship or omission of eligible authors;

  • Failure to disclose conflicts of interest;

  • Unauthorized or inappropriate use of other researchers' materials, data, or results.

Where misconduct is confirmed, the journal may take appropriate action depending on the nature and severity of the case. Such actions may include termination of the review process, rejection of the manuscript, requests for correction, publication of a correction notice, or retraction of a published article.

Cases of research and publication misconduct, as well as corrections and retractions, will be handled in accordance with established publication-ethics principles and relevant guidelines, including those of the Committee on Publication Ethics (COPE).

Self-Archiving Policy

The Journal of Modern Research Physics permits authors to deposit the final published version of their articles in institutional, academic, or other reputable repositories of their choice, provided that the repository record includes full bibliographic information and a clear reference to the version of record published by the journal.

Authors should include the article title, journal title, volume, issue, publication year, page numbers, and DOI, where applicable, and provide a link to the official version of the article on the journal's website.